The Top 10 Appointment Setting Companies in the U.S.A

By: Jack Reamer |
 March 22, 2021 |

Looking for some of the best appointment-setting companies out there?

Maybe your company needs more qualified sales leads and you don’t have the time to do this yourself. Or you need to scale your growth fast and a lead generation agency can ramp up sales.

This article will share the top 10 appointment-setting services in the US. Some are large companies, and others, like Salesbread, are more “boutique”. 

But before you choose the right agency for your business, you have to read this article: 

9 Questions to Ask Before Choosing a Lead Generation Consultancy

It will help you ask the right questions before signing up with an appointment-setting company

(But… If 20+ guaranteed qualified sales leads per month sounds like a no-brainer, book a free 15-minute consultation call with the founder of Salesbread.  We are a boutique lead generation agency that specializes in Linkedin and cold email outreach. In the past 24 months, we generated close to 7000 qualified sales leads for our clients. We would love to do the same for you.)

What do appointment setters do?

You most probably have a general understanding of what appointment-setting services do, but interestingly it’s not just about cold calling.

It can also include email messaging and making use of social media platforms such as Linkedin. 

Appointment setters can also be telemarketers who call qualified leads and set up appointments with sales representatives. They will also need to know your services and products exceptionally well in order to answer any questions that a potential customer might have. 

Read this before hiring an appointment setter.

Before you decide to hire an appointment-setting company, please keep these points in mind.

There are many companies out there, and you can read many reviews online and even narrow it down to which appointment-setting companies are best in your specific industry.

This will help you to make the right decision, but let’s dig a little deeper and consider what will help you hire the best outbound lead generation service for your business. 

Ensure that they have helped someone in the same industry as you and have a good track record.

Look for an appointment-setting company that has helped clients in the same industry as you. Check out their track record and review case studies. 

Sometimes in different sectors, appointment setters use different methods to set appointments. It’s not an apples-to-apples comparison; you might need to dig a little deeper.

Check if there is a minimum contract length

Hiring a company that has a minimum contract length should raise a red flag.

An appointment-setting company should get your results immediately. If the company is good, they should have no problem using performance only to keep you as their customer. 

Appointment setting is not like SEO or content marketing, where it takes time to see results.

A professional and experienced appointment-setting company contacts people right from the get-go, so you should see immediate results. 

Signing a contract for a few months might put your company in a difficult position if the agency doesn’t bring in any booked calls.

Know your break-even point

Before you outsource a company, you should know your closing rate. This will help you to know how many calls you should be making to break even for the service. 

It’s also important to know your profit per deal. What is your cost per appointment (either pay per appointment or divide by a monthly rate by meetings generated or expected.)

Simple math will help figure out if this is an easy, no-brainer decision or a risky investment.

Define your target audience

This is the number one problem with outsourcing appointment setting. The last thing you want is many appointments with the wrong type of client.

You want to make sure that you target the right people who have the budget for what you are selling or offering. 

Do not hire an appointment-setting company unless you know exactly who you want to target.

Ideally, your appointment setter will help you to create a list of accounts, job titles, and prospects that match. You need to approve all of these before setting up appointments. 

Ask them about their strategy

If an appointment setting company tells you that that is their secret, then run.

There should be complete transparency when hiring an appointment-setting agency. You should be able to see and know what is happening. 

You should know the volume of messages they are sending per day. If they are sending hundreds of messages per day, then this could be detrimental to your company. Personalization is key! 

Not spamming hundreds of prospects. So find out their strategy and keep track of everything. 

How to find the right sales appointment-setting company? 

The best option would be to compare some of the best appointment-setting companies in America and keep in mind all the points that we mentioned above. 

Look at their reviews, compare prices and even call each service to see what they offer. 

Another idea would be to ask them what their success rate is and their average conversion rate. 

You could also ask how they go about lead nurturing and if this produces quality leads

Why you should hire a professional appointment setting service.

Before we delve into an in-depth article, it’s important to understand why it is important to hire an appointment-setting service

Many companies might not have the resources to create their own appointment-setting team in-house. Outsourcing the service would be easier for many businesses, especially startups who would like their brand to be noticed as soon as possible.

Appointment-setting services are an important part of lead generation, as the right company should be able to show a personalized interest in all your potential customers, which in turn leads to qualified leads, and this, in turn, leads to sales. 

Here are three reasons why you should make use of appointment-setting services: 

Appointment-setting services allow for efficiency.

By hiring professional appointment setters, you are not only allowing your potential leads the opportunity to make an appointment with your sales team; but you are also showing your clients that you have a well-managed system going in your business.  

Appointment setters are the link between your lead generation team and your sales team.

When this system is well in place, it works together like a well-oiled machine, ensuring more sales, and moving qualified prospects down the sales pipeline

First impressions last, so make it good.

Some business owners don’t mind calling potential leads, but others don’t enjoy the process at all.

Therefore hiring appointment setters allows your business to look professional and gain your new clients’ trust. 

When this aspect of your business is done right, it can leave a lasting impression on your prospects.  

Reach your sales targets faster

Appointment-setting services can also help you reach your sales targets. They have the expertise to ask the right questions to qualify your leads.

When you have the right target audience, all you need to do is allow your sales team to close the deal.  

Also, decide which form of lead generation works best for your business.

Ask the appointment setting agency which form of lead generation they mainly use. Whether it’s cold calling, cold emailing or even Linkedin outreach

If an agency uses cold calling, the following information might help you decide if you should choose them, or go with a cold calling alternative.

There are many stats out there that prove cold calling hasn’t died, but rather it has evolved. Here are some interesting stats from Rain Group : 

  • 82% of buyers accept meetings with sellers who reach out to them. 
  • 69% of buyers have accepted phone calls from new providers in the past 12 months
  • Making phone calls to existing clients is still the number one way to see a conversion
  • 27% of salespeople say that making calls to new clients is very effective. 

Infographic by Rain Group

But remember, appointment setters are not just telemarketers…

If telemarketing is still not for you, opt for companies that use other forms of appointment setting, such as Linkedin outreach and email messaging

The stats show that these two forms of b2b lead generation are more effective than telemarketing

Why is this? 

One primary reason is that potential clients have the option of opening the email and reading it or deleting it. 

This form of prospecting is successful if the outbound marketing team writes emails that capture prospective clients’ interest. 

How do they do this? 

Well, personalization is the answer. 

A b2b appointment-setting service that uses personalized messages has greater success with decision-makers, than just sending out hundreds of randomized email templates. 

Here are some of the most recent stats on email marketing: 

  • Email marketing is still more effective than social media by 58%
  • 99% of people check their emails every single day, and some more than once
  • 61% of email users prefer to be contacted by brands via email
  • If an email is read initially on someone’s phone and then read again on their desktop, there is a 65% higher click rate

Here are some of the most recent stats on Linkedin outreach: 

  • There are some 760 million users on Linkedin
  • The InMail response rate on Linkedin is three higher than regular email
  • 87% of professionals on Linkedin are more open to receiving new job opportunities. This means that 9 out of 10 users are open to hearing your pitch. 
  • 21% of prospects are more likely to respond to your InMail if they are in the same group as you. 

The top 10 appointment-setting companies in the US

About: 

Salesbread helps b2b companies, consultants, and sales teams get more leads through LinkedIn outreach and fewer cold emails. 

We build personalized sales funnels that help our clients reach their ideal customers. Not only do we find quality leads, but they also help prospects feel excited about your product. 

Primary Channel: 

  • LinkedIn outreach
  • Email outreach 
  • SMS

Location:

Florida, USA

Pricing:

 $1500 – $5000

Testimonials

Pros:

  • Done-for-you lead generation that guarantees more qualified prospects
  • One-on-one sales consulting that offers a bulletproof outbound strategy to fix your low open rates and messages. Close more deals faster. 
  • Dedicated web scraper PhD standing by to help build lists when needed
  • No account manager – Work directly with the founder of the company.

Cons: 

  • Does not cold call. LinkedIn and Email outreach only
  • SalesBread pricing is a bit higher than average in comparison to other outbound lead generation services in America.

Rating

  • 5 stars

2. CIENCE Technologies

About: 

CIENCE Technologies offers human-driven, machine-powered lead generation services for b2b companies. They also provide appointment-setting services with a personal touch.

Primary Channel:

Voice Services, CRM consulting, Cold calling

Location:

Denver United States

Pricing: 

$5000 + 

$25 per hour

Testimonials: 

Pros

If you need appointment setters who also specialize in voice services, CIENCE could offer you a comprehensive multi-channel lead generation service. They are also more affordable than most other appointment-setting services in their niche. 

Cons

They specialize mainly in voice services; therefore, if you are looking for a more specific form of b2b marketing such as Linkedin outreach, they might not be the best option.

Rating: 

4.4 stars

2. SalesRoads

About: 

SalesRoads helps companies grow by providing appointment settings and SDR services. They have been in the business for 13 years and focus on finding the perfect target market for qualified prospects.

Primary Channel:

  • Appointment-setting services via call teams
  • SQL – development lead generation

Location:

Florida United States

Pricing: 

$5000 + for minimum project size

   

Testimonials: 

Pros

SalesRoads is ideal for major corporate companies as they have the resources for large and aggressive campaigns.

They focus mainly on voice services, so if you are interested in call centre services for rather large outbound lead generation, then they might be for you.

Cons

According to Clutch, SalesRoads seems to be rather costly. For a small business, using this b2b appointment setting service might initially be too pricey.

SalesRoads could be a good choice for large corporations or mid-market-sized businesses. Their primary focus is telemarketing and business consultation services.

They don’t have a large variety of options for lead generation strategies. 

Rating: 

4.9 stars

Pearl Lemon

About:

Pearl Lemon focuses mainly on using SEO and PPC for their lead generation strategies, but they also have a 50% share of B2B appointment setting services

Primary Channel:

SEO, Telemarketing, and email marketing

Location:

United Kingdom

Price: 

$1000 + for minimum project size

$50 – $99 per hour

Testimonials: 

Pros

Pearl Lemon has been in the business of lead generation and appointment setting for some time. Their prices are reasonable, depending on your needs, as their minimum project sizes start from $1000.

Cons

Pearl Lemons’ hourly rate is quite expensive compared to other lead generation services. They also specialize mainly in SEO; therefore, if you are looking for a more all-rounded team that focuses on outbound leads instead of inbound, then you might need to look at a different option. 

Rating: 

4.8 stars

5. Intelemark

About:

Intelemark focuses on appointment setting through demand generation, cold calling, and authentic connection strategy. 

Primary Channel:

Telemarketing and sales outsourcing

Location:

Arizona, United States

Pricing: 

$29 – $49 per hour

Testimonials: 

Pros

If you would like to work with an outbound lead generation company that has been in business for a really long time, Intelemark is a good option. They were established in 1999 and have years of experience behind them. 

Cons

Intelemark’s primary focus is appointment setting through cold calling. They, unfortunately, don’t have a variety of services to offer, and they seem to really specialize in the healthcare industry, as opposed to other sectors. 

Rating: 

4.8 stars

6. Ledium

About

Ledium uses human-powered and strategy-backed lead generation to reach your ideal customer.

They deliver a predictive sales funnel solution that is supported by stats. They provide voice services, b2b appointment settings, and conversion optimization.  

Primary Channel:

 Sales outsourcing, call centre

Location:

North Washington, USA

Price: 

  • $1000 + per minimum campaign 
  • $25 + per hour         

Testimonials: 

Pros

Ledium offers weekly leads and summaries to their clients. They are also competitively priced, which many clients are impressed with. 

Cons

Ledium specializes in voice call centres. If you are looking for other forms of lead generation, then choose a different company. They also have many clients. Therefore there were some delays with new clients. (Info as per reviews) 

Rating: 

4.9 stars

7. EBQuickstart

About:

EBQ provides sales, strategies, and outbound services to software, hardware, and cloud tech organizations. They have experienced teams in every department, from CRM consulting and SI to email marketing and voice services. 

Primary Channel:

  • Voice services, CRM consulting

Location:

Texas, United States

Price: 

$5000+ per minimum campaign 

Testimonials: 

Pros

This is an excellent company if you are in the computer security and network business. They specialize in lead generation for cloud-based tech companies. They also have teams in every outbound marketing section, which allows for a one-stop shop. 

Cons

If your company is not in the hard drive, cloud-based tech field, find a company specializing in your niche. EBQ is also pricey, with their minimum campaigns starting at $5000. 

Rating: 

4.8 stars     

 

8. Outbound View

About:

Outbound View is a B2B appointment-setting company that has a proven track record. Specifically helping companies find HR buyers.

Primary Channel:

Sales outsourcing, call centre services

Location:

Tennessee

Pricing: 

$1000+

$29 – $40 per hour 

       

Testimonials: 

Pros

They are well-priced compared to other competitors and could work well for new startups. They also mainly focus on call centre services and have been in the business since 2016. 

Cons

Call centre services are their primary form of lead generation. They do other forms of marketing too, but if you would like a company specializing in different forms of outbound lead generation, they might not be the right company for you. 

Rating: 

4.9 stars     

9. Belkins

About:

Belkins is an international company that focuses on a unique methodology to set appointments with targeted clients. 

Primary Channel:

  •  Voice services
  • Content marketing
  • Email Marketing

Location:

Denver United States

Pricing

$5000+

$25 + per hour

Testimonials: 

Pros

They have a 25% share in assisting companies in information technology. Therefore if this is your niche, Belkins could work well for you. They also have a 5-star rating from various clients. 

Cons

They focus mainly on clients in the information tech field. Therefore if you are in a different field, such as medical, you might prefer to use a company that specializes in your niche. 

Rating:

4.9 stars     

10. Callbox

About:

Callbox provides a full range of lead generation services, including appointment setting and data-related solutions. They use multichannel methods when reaching out to potential customers. 

Primary Channel:

Call centre services, sales outsourcing

Location:

Los Angeles

Pricing: 

Undisclosed           

 

Testimonials:

Pros

Callbox offers a multichannel approach, which means if you would like a broader approach to lead gen, they could be the right company for you. 

Cons

Their industry focus is mainly information technology and marketing agencies. They also don’t have a listed minimum price range on Clutch. Therefore you would need to contact them.

Rating:

4.5 stars     

Final thoughts…

Research each company before you decide to take them on as a lead generation partner.

There are many points to consider before selecting a company that will take your business to the next level. 

Remember an appointment-setting service that views your company as an individual, promises personalization, and transparency is key to generating genuine leads. 

If you would like to set up a free 15-minute consultation call with  Salesread, you can do so here. 

 We guarantee 1 qualified sales lead per day or your money back. 

 

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